Privacy Policy

Last Updated: April 17, 2025

1. Introduction

Welcome to Applify AI (“we,” “our,” or “us”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services (collectively, the “Services”).

We are currently in beta, and as we develop our Services, our privacy practices may change. We will notify you of any material changes to this Privacy Policy.

2. Information We Collect

We collect several types of information from and about users of our Services:

2.1 Personal Data

Personal data refers to information that can be used to identify you. We may collect:

• Contact information (name, email address, phone number)
• Account login credentials
• Profile information (location, professional details)
• Resume content (education, work experience, skills)
• Payment information (processed through our secure payment provider)
• Communication preferences

2.2 Usage Data

We automatically collect certain information about how you access and use our Services:

• IP address and device information
• Browser type and version
• Operating system
• Time zone and location
• Pages viewed and features used
• Time spent on pages
• Referring website or source

3. How We Collect Your Information

We collect information through:

• Direct interactions (account registration, profile creation, subscriptions)
• Your use of our Services (resume building, customization)
• Automated technologies (cookies, server logs, analytics)
• Third-party sources (authentication providers, when you sign in with services like Google)

4. How We Use Your Information

We use your information for the following purposes:

• Providing and improving our Services
• Processing transactions and managing your account
• Generating optimized resumes and related documents
• Communicating with you about our Services
• Analyzing usage patterns to enhance user experience
• Protecting our Services and users
• Complying with legal obligations

5. Use of AI and Machine Learning

Our Services use artificial intelligence and machine learning technologies to:

• Analyze resume content and improve optimization suggestions
• Match resumes to job descriptions
• Generate tailored content based on your inputs

When we use AI and machine learning:

• We may process your content through third-party AI service providers
• We implement safeguards to protect your data during processing
• We use anonymized data for training our models when applicable

6. Information Sharing and Disclosure

We may share your information with:

• Service providers (hosting, analytics, payment processing)
• Business partners (only with your consent)
• Legal authorities (when required by law)
• Professional advisors (attorneys, accountants)
• New owners (in the event of a merger or acquisition)

We do not sell your personal information to third parties.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. For more information about our use of cookies, please see our Cookie Policy.

8. Data Security

We have implemented appropriate technical and organizational measures to protect your personal data, including:

• Encryption of sensitive data
• Secure user authentication
• Regular security assessments
• Access controls and monitoring
• Secure data storage practices

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

9. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your personal data, we will securely delete or anonymize it.

10. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access your personal data
• Correct inaccurate or incomplete data
• Request deletion of your data
• Object to or restrict processing of your data
• Request transfer of your data
• Withdraw consent

To exercise these rights, please contact us at info@applify-ai.com.

11. International Data Transfers

Your personal data may be transferred to, and processed in, countries other than the country in which you reside. These countries may have data protection laws different from your country. When we transfer your personal data internationally, we take appropriate safeguards to ensure your data is protected.

12. Children's Privacy

Our Services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal data, please contact us, and we will take steps to delete the information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and, when appropriate, sending you a notification. We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: info@applify-ai.com
Phone: +1 (905) 515-0747
Address: Hamilton, ON